Privacy Policy

2.1 Personal Identification Information

• Full name of the student
• Date of birth and age
• Gender
• Passport-size photograph (for ID and records)
• Aadhaar number or any government-issued ID (if required for scholarship/certification purposes)

2.2 Contact Information

• Residential address
• Mobile number (student and/or parent/guardian)
• Email address (student and/or parent/guardian)

2.3 Parent/Guardian Information

• Full name of parent or guardian
• Relationship to student
• Contact number and email address
• Emergency contact details

2.4 Academic & Program Information

• Course(s) enrolled in
• Batch and class timings
• Attendance records
• Performance and assessment records
• Certificates and diplomas issued

2.5 Financial Information

• Fee payment history and receipts
• Mode of payment (cash, UPI, bank transfer, etc.)

We do not collect or store sensitive financial data such as credit/debit card numbers, bank account numbers, or UPI PINs.

2.6 Media & Visual Content

• Photographs and video recordings taken during classes, rehearsals, and performances
• Audio recordings of music performances (for archival or promotional use)

2.7 Website Usage Data

When you visit our website, we may automatically collect:

• IP address
• Browser type and version
• Pages visited and time spent
• Device type (mobile, desktop, tablet)
• Referring website or source
• Cookie data (see Section 9)

4.1 Administration & Enrollment

• Processing admission applications and confirming enrolment
• Maintaining student records and academic progress
• Issuing attendance certificates, grade reports, and diplomas

4.2 Communication

• Sending class schedules, holiday notices, and timetable changes
• Notifying parents/guardians about their ward's performance and attendance
• Sharing information about upcoming events, workshops, and the Kala Sampada festival
• Responding to queries and feedback

4.3 Fee Management

• Issuing fee receipts and payment reminders
• Maintaining financial records for accounting and audit purposes

4.4 Performances & Events

• Coordinating rehearsal schedules and performance logistics
• Managing event registrations and participation lists

4.5 Promotion & Marketing

• Sharing photographs and videos of students (with consent) on our website, Facebook, YouTube, and other official channels
• Publishing program highlights, success stories, and event coverage
• Printing brochures and promotional materials featuring student achievements

4.6 Legal & Regulatory Compliance

• Meeting obligations under applicable Indian laws
• Maintaining records as required by educational or government authorities

6.1 We Do Not Sell Your Data

RNF does not sell, rent, lease, or trade your personal information to any third party for commercial purposes.

6.2 Internal Access

Access to personal data is restricted to authorised staff and faculty members who need it to perform their duties. All staff are expected to maintain the confidentiality of student information.

6.3 Third-Party Service Providers

We may share limited data with trusted service providers who assist us in operating our programs, such as:

• Payment gateway providers (for processing online fees)
• Cloud storage or software providers (for record keeping)
• Event management agencies (for coordinating performances)

All third-party providers are required to handle your data responsibly and only for the specified purpose.

6.4 Legal Authorities

We may disclose personal information to government agencies, courts, or law enforcement if required to do so by law or in response to a valid legal request.

6.5 Social Media Platforms

Student photographs and videos shared on platforms such as Facebook and YouTube are governed by the respective platform's privacy policies, once published. We do not share private contact details on any public platform.

7.1 Consent at Enrollment

By enrolling in RNF programs, students (and parents/guardians for minors) are deemed to have provided consent for RNF to:

• Photograph and record them during classes, rehearsals, and performances
• Use such content on the Foundation's official website, social media pages, and print materials

7.2 Nature of Use

All media will be used in a respectful, dignified manner that reflects the artistic purpose of the Foundation. No content will be used in a manner that is demeaning, misleading, or harmful.

7.3 How to Opt Out

If you do not wish for your (or your child's) image or likeness to be used in any form:

• Submit a written opt-out request to the Foundation office at the time of admission, or
• Email your opt-out request to founder@rukmininatyakshetra.in at any time

Opt-out requests will be honoured going forward. Previously published content will be removed upon written request, to the extent reasonably practicable.

7.4 Student-Generated Media

Students and parents are not permitted to photograph or record other students during classes or rehearsals without the consent of those students' families and approval from RNF management.